Fleetmatics

On this page we want to introduce you to the Fleetmatics GPS system and how we have integrated it into My Fuel Tax GPS.

Fleetmatics provides a full fleet management system which includes a State Mileage Reporting feature. The mileage reports can easily be imported into My Fuel Tax GPS.

Key benefits include:

  • One step import of Miles in State. No need to enter miles manually.
  • Imports NY toll miles for use in the NYHUT reporting.

How to use our Fleetmatics GPS interface

The Import for Fleetmatics is done using the Data Wizard button.

fuel tax fleetmatics

When you click it, the data wizard comes up:

fuel tax fleetmatics

The Data Wizard Dialog consists of the following:

The “Select a Fleet” Dropdown box – This will show the company name once the UserProfile has been initially set up. If there are more than one company to run IFTA reports for, and multiple UserProfiles have been set up, the dropdown box will list multiple companies.

The Reporting Period – You have to choose a month to collect data for.

The “Units Reporting for IFTA/IRP taxes” Data Grid – When you import trip data from Fleetmatics, My Fuel Tax will only collect data for the units both listed in this box and that also match the units in Fleetmatics’ State Mileage Report. The “Done” column on the left gets an X mark if you want to exclude that unit from data collection. Clicking “Done” in the upper left hand corner toggles between selecting all or deselecting all units.

The Units Not Found Data Grid – When you import data from Fleetmatics, My fuel Tax will list any unit found in Fleetmatics that is not found in the selected fleet. If you want to add one or more of these vehicles you can simply drag a vehicle not found and drop it in the Reporting Grid discussed above. The vehicle should be dragged to the button labeled “Add New Vehicle”.

Manual Data Entry – This button will open the manual Trip Entry dialog where you can enter fuel gallons purchased by vehicle and by state. Once we receive .txt or .csv formatted fuel reports from fuel card companies we will adapt My Fuel Tax to import fuel gallons and eliminate this manual entry also.

 

You click on the “Import Miles in State Data” button, and you find your Fleetmatics Multi State Mileage Report for the month you specified in the “Choose a Month” box.

fuel tax fleetmatics

You click “Open” when you selected the file you need, and the import is executed. When it’s done you get this message box:

fuel tax fleetmatics

After you click “OK”, please note the there is an “X” mark next to “Unit1” in the list on the left. this means that import for this unit was already done.

fuel tax fleetmatics

Now we click on “Manual Data Entry” to check the results:

fuel tax fleetmatics

Please note:

  1. The New York miles are divided in New York and New York Thruway. This is for if you have to file the New York Hut report. Please make sure that these miles were traveled on Highways 87 and 90 before filing.
  2. As mentioned above, you still have to enter your fuel for all trucks before you can run the IFTA Report.

That’s all there is to it. You can close this dialog, close the wizard, and click on IFTA Report to run the IFTA report, save it, and then Print it to the Form for your jurisdiction.

Pricing for My Fuel Tax GPS starts as low as $100 set up fee and $100 per year thereafter. Feel free to contact us for additional pricing. 603-206-9977 or send us an E-mail at info@myfleettools.com. Click Here if you want to read more about Fleetmatics.